Privacy Policy

Last Updated: July 2025

  1. Data Controller

The data controller for the purposes of this Policy is:

Gulf Aorta Conference
Email: info@gulfaorta.com
Website: https://gulfaorta.com

Gulf Aorta Summit (“we”, “us”, “our”) is committed to protecting the personal data of our attendees, partners, faculty members, committee members and all website visitors. This Privacy Policy explains how we collect, use, share, and safeguard your personal data when you interact with us — through our website https://gulfaorta.com, registration systems, mobile app, or other Summit platforms.

This Policy is written in accordance with the EU General Data Protection Regulation (GDPR) and the UAE Federal Decree-Law on the Protection of Personal Data (PDPL).

Who We Are

The Gulf Aorta Summit is a regional medical event hosted in the UAE, dedicated to vascular and cardiovascular specialists across the Gulf region and globally. The event is managed by a dedicated organizing team based in the UAE (MAAREFAH MANAGEMENT DMCC, Licence Number

JLT-69583).

  1. Categories of Personal Data Processed

We collect and process the following types of personal data:

  1. Personal Identification and Contact Information::
  • Full name
  • Email address
  • Mobile number (optional)
  • Job title and professional affiliation
  • Specialization
  • City and Country of residence or practice

  1. Registration and Participation Data:
  • Event registration preferences
  • Session or workshop selections
  • Dietary and accessibility requirements (if applicable)
  • Abstract submissions and speaker data

  1. Technical and Usage Data:
  • IP address
  • Browser type and version
  • Operating system and device information
  • Mobile app usage metrics
  • Information collected via cookies and analytics tools

We do not collect or store credit card or banking details directly on our site. All payments are securely processed via Zoho.

  1. Purpose of Processing

We collect and process your data to:

  • To manage and administer conference registration and participation
  • To communicate logistical, operational, and scientific updates
  • To distribute relevant educational or event-related materials
  • To operate, maintain, and enhance the website and mobile application
  • To measure user engagement and improve service delivery
  • To comply with regulatory and accreditation requirements
  • To facilitate limited data sharing with sponsors under strict controls

  1. Legal Basis for Processing

We only process your data when one or more of the following legal grounds apply:

  • Consent: You have given clear consent for a specific use (e.g., marketing emails).
  • Contractual necessity: To fulfill your registration or provide event services.
  • Legitimate interest: For purposes such as improving the event, audience analysis, or ensuring network and information security.
  • Legal obligation: When required by law or regulatory authority.

GDPR and UAE Federal Decree-Law on the Protection of Personal Data (“PDPL”). Articles can be provided upon request.

  1. Disclosure and Data Sharing

We take data confidentiality seriously. We do not sell your personal data. We may share limited data under the following conditions:

  1. Service Providers and Processors:

We may share your data with trusted third-party vendors, acting as data processors, solely for the purpose of:

  • Email communication and marketing services (e.g., Zoho Campaigns)
  • Mobile application development and support
  • Hosting, analytics, and IT infrastructure (e.g., Google Analytics)

All such processors are contractually bound to process data in accordance with applicable data protection laws.

  1. Sponsors (Limited Data Only):

Where requested, we may share attendee names, job titles, and affiliated organizations with sponsors or exhibitors exclusively for visibility and audience analysis purposes. No contact details (e.g., email address, phone number) will be disclosed under any circumstances. You may object to such limited disclosure at the time of registration or by contacting us via email.

  1. Mobile App Privacy

If you use our mobile app, the following data may be collected:

  • Session preferences
  • In-app activity (e.g., bookmarked sessions, speaker views)
  • Device info and crash logs
  • Networking interactions (if applicable)

The app may include features such as push notifications, schedule personalization, and in-app surveys. You can manage app permissions and notifications in your device settings.

  1. Cookies & Website Analytics

Our website uses cookies and Google Analytics to:

  • Understand how users interact with our site
  • Improve navigation and content performance
  • Measure campaign effectiveness
  • You can manage cookies through your browser settings. Cookie use will be further explained in our Cookie Notice [linked here, or integrated in this policy].

  1. Data Retention

We retain personal data only as long as necessary for the purposes listed above. Typically:

  • Registration and attendance data: up to 24 months post-event
  • Newsletters, emails and marketing preferences: until you unsubscribe
  • Analytics data: deleted after 26 months
  • You may request deletion of your data at any time (see Section 10).

  1. Data Security

We implement appropriate technical and organizational security measures, including:

  • Data encryption during transmission (SSL)
  • Access control and role-based permissions
  • Secure storage on password-protected servers
  • Limited access to personal data by authorized personnel only

  1. Your Rights

You have the following rights under GDPR and PDPL:

  • Access: Request a copy of your data
  • Correction: Ask us to fix incorrect data
  • Deletion: Request deletion (“right to be forgotten”)
  • Objection: Object to certain uses of your data (e.g., marketing)
  • Restriction: Limit how your data is processed
  • Withdraw consent: At any time, for processing based on consent

To exercise any of these rights, email us at: info@gulfaorta.com

11.Children’s Data

Our Platforms and services are not intended for individuals under the age of 18. We do not knowingly collect personal data from minors without appropriate consent.

  1. International Data Transfers

Personal data collected may be processed outside your jurisdiction, including in the United Arab Emirates or other countries where our processors operate. Where such transfers occur, we implement appropriate safeguards in accordance with GDPR and UAE Federal Decree-Law on the Protection of Personal Data (“PDPL”).

  1. Policy Updates

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date above and post the new version on our website. Material changes will be communicated clearly.

  1. Contact

For any questions, concerns, or requests regarding this policy or your data:

Email: info@gulfaorta.com

Website: https://gulfaorta.com